Software/Running your event
The unglamorous half, which is where evenings are actually won.
Chasing table names, writing to the right people, drawing a raffle you can defend, and getting your supporters into the CRM afterwards. None of it demos well. All of it decides how the night goes.
Write to the right guests
Not a mail merge. Pick “the tables that still have not sent names” or “everyone who owes money”, and the software already knows exactly who that is, because it holds the tickets, the seats, the bids and the payments in one place.
Unsubscribes are honoured automatically, and every send is recorded with who sent it. That last part matters when three people are messaging guests on the same night.
Write it Monday, send it Thursday
Schedule the whole run-up in one sitting. And write to the people who bid and lost separately from the ones who beat them, because somebody who bid £400 and went home empty-handed has already told you exactly what they were willing to give.
Email, SMS and WhatsApp, with outbid and closing alerts included at no per-message cost.
Raffles you can defend
One entry per ticket, so ten tickets really are ten chances, not one entry with a multiplier nobody can audit.
The draw records the entry list, the winning position and the time, and says so in red if anyone changes the entries afterwards. 50:50 draws too.
If a trustee ever asks how you know the draw was fair, that record is the answer. And whether you need a licence →
For the people running it
Your team, and what happens after
Team tasks & shared documents
A simple shared to-do list for the people helping run the night, plus somewhere to keep the run sheet, seating plan and sponsor pack where everyone can find them.
Supporters into your CRM
One row per person with totals, seats, bids and Gift Aid status, in the shape import wizards expect. No pretending to integrate with a CRM we have never tested against.
Fundraising pages for supporters
Someone running a marathon for you starts their own page in a minute, no account required. Photos, updates, teams, and a way to record the cash they collected at work so their total is actually right.
Pages that stay alive
Fundraisers post dated updates, edit them, and hide one rather than lose it. The people most likely to give again are the ones who already did, but they need a reason to come back.
A new event site in minutes
Tell it the event name, date and venue and it builds the pages an event needs, each with the right thing already on it. It never touches a page you have already written.
Your client never sees WordPress
Give the charity an Event Organiser login and they land on their event, not a dashboard. No Posts, no Plugins, no Settings — genuinely closed off, not hidden behind a menu.
Getting the lots to the people who won them
An auction is not finished when the hammer falls. Somebody still has to work out which lots go home in a car that night, which have to be posted, and where to. That job is usually done from a spreadsheet on the Tuesday, and it is where a good evening quietly turns into three weeks of chasing.
So each lot says what happens to it afterwards: collected on the night, posted to the winner, or nothing to hand over at all because it is an experience or a dinner. Only the postal ones create any work.
The winner is asked once, at the moment it matters
Demanding a postal address from everybody at registration is the obvious answer and the wrong one. Most people who register never win anything, so nearly all of what you collect is never used, and on a streamed auction that extra form is the difference between a stranger bidding and a stranger leaving.
Instead the handful who won something postable get a link in the email they already open. No sign-in, because a winner reading an email on a phone four days later should not meet a password reset; the link is unguessable and belongs to one order. It takes about thirty seconds, and the address is remembered against their account so a second win never asks again.
One screen that tells you what is outstanding
Every lot that has to go in the post, who won it, whether they have paid, whether you have an address, and a tick when it has gone. One button asks everybody still missing an address, no more than once a day each, because a charity chasing somebody three times before lunch about something they have already paid for is not the relationship anybody wants.
Half an address counts as none. A postcode with no street cannot go on a label, and a partly filled address is more dangerous than an empty one, because on a list it looks finished. Those show as missing until they are actually usable.
An assistant that knows your event
Ask which lots have had no bids, or what still needs chasing, and get an answer from your real data rather than a guess.
It runs on your own AI account, so you see the cost and can switch it off yourself. And it reads only. It never changes anything.
Free when you book Kevin · £995 a year on its own
Let’s talk about your number.
The boring half, built properly, so the night runs itself.
Book a discovery call→